In case you’ve ever labored in an workplace, or for an organization with a ton of staff, chances are high you’ve used Slack earlier than — or a minimum of heard of it. A well-liked office messaging app with unmatched app integration, Slack is, for higher or worse, quickly altering the dynamic of office communication.
Whereas the fundamentals of the app are straightforward sufficient to study, there are many methods to getting probably the most out of your Slack expertise. How does that man from accounting posts gifs so rapidly or your boss handle to seek out messages with out scrolling by means of a month’s price of logs? We’ll present you ways — learn on for all the main points.
Customise your notifications
Whereas Slack may help you are feeling extra included within the goings-on round your workplace, it could possibly rapidly get out of hand should you’re consistently getting pointless updates that drag your consideration away from the duty at hand. Customizing your Slack notifications, particularly for these much less related channels you’d nonetheless prefer to be part of, will enable you keep centered in your precise work with out obsessing over who stole who’s lunch or different interdepartmental drama.
To entry your notification settings, click on your workforce identify within the upper-left nook of the desktop app and choose Preferences. Notifications settings would be the first tab. Within the cellular app, faucet the three vertical dots within the upper-right nook of your display screen, and click on Settings on the backside of the ensuing menu. Notifications ought to be the third tab from the highest.
From right here, you possibly can select which sorts of notifications (if any) you wish to obtain in your desktop or cellular gadget. They are often personalized by channel so that you’ll solely get notifications for messages that matter to you or your workforce. Key phrase-specific notifications will warn you when a selected phrase or phrase reveals up in your feed. You can too customise how notifications are displayed by altering or muting their sounds. Previews of messages will also be disabled for added safety, however this selection is just accessible throughout the desktop model of the app.
When you actually need to focus, Slack’s Do Not Disturb (DND) perform will also be an actual lifesaver. DND will snooze all of your incoming notifications for so long as you may have the function energetic. It’s straightforward to arrange, too: Simply press the bell icon subsequent to your workforce identify and choose the length you’d prefer it to be enabled. You can too set a DND schedule to make sure you don’t obtain any notifications exterior of labor hours. If a workforce member sends you a direct message if you are in DND mode, they’ll get a message from Slack notifying them. If it’s pressing, they’ll select to push the notification by means of anyway, so that you’re by no means fully unreachable.
Create a singular workspace
Likelihood is you’re going to be spending fairly a little bit of time in Slack, even after you’ve perfected your notification scheme. Why not spice it up a bit and provides your office some extra persona? Whereas many of those customizations rely in your firm’s Slack insurance policies, you possibly can, on the very least change the colour of your office theme (since solely you possibly can see this) from throughout the identical window as your notification settings.
If your organization is keen to allow you to slack off slightly bit extra (haha), there are a number of different methods to zhuzh up your office. To take action, click on your workforce identify once more and press Customise Slack close to the underside of the menu. It will open a window in your browser that permits you to customise your office’s emojis, loading messages, and Slackbot responses (assuming you may have entry). Whilst you can undoubtedly go the goofy route and fill these with enjoyable additions and jokes, sure settings, significantly Slackbot, might be fairly helpful by offering hyperlinks or solutions to regularly requested questions.
A very good instance of utilizing Slackbot for the better good is establishing a response in order that each time somebody sorts “Wi-Fi password” or “what’s the Wi-Fi password,” Slack will robotically inform them the password. This manner you don’t need to waste time typing it out for each new rent or forgetful coworker.
Whereas Slack might be enjoyable in some ways, and hold you recent on after-work outings and occasions, it’s at the beginning a method to keep organized and talk along with your coworkers about vital tasks. From starring channels and recordsdata to marking them as vital to tailoring your sidebar to higher suit your wants, there are many straightforward methods to maintain your work simply accessible.
To star a channel, go to the channel in query and faucet the unfilled star positioned straight beneath the channel identify on the high of the display screen. It’s going to flip yellow as soon as starred, and may simply be toggled off by clicking it once more. Starred channels will transfer above your channel record in your sidebar. To star a message, hover over the message along with your mouse to convey up a small pop-up menu. Then, click on the star button. These are barely totally different than starred channels and will likely be listed neatly in a single place to make follow-up a breeze. Simply click on the star icon within the upper-right nook to view your whole starred messages.
The exercise icon on to the left of your starred messages will present all latest mentions and reactions to your messages. You can too pin messages to a channel which can be vital for everybody to see (as starred messages simply apply to you) by deciding on Extra Choices within the hover-over menu that seems after which Pin to #[name of channel]. You can too set reminders by clicking Remind me about this in the identical menu, or through the use of the command “/remind” to remind your teammates that they nonetheless want to answer one thing. In case you simply want a spot to jot down work-related ideas, you may as well message your self straight.
Navigate Slack extra simply
There are are scores of buttons seen within the Slack interface, and relying in your office, there is also a number of customers and channels that will make issues complicated. Changing into acquainted with sure keyboard shortcuts (which regularly might be accessed by urgent “Ctrl”) across the app will certainly assist. Urgent “Ctrl+Ok” will convey up the Fast Switcher, for instance, which lets your entry any channel you’re already part of. To hop again to the earlier channel, strive urgent “Alt” and the left arrow (“Cmd+[” on a Mac). You can too simply edit your final message by urgent the up arrow and making any essentially modifications.
Set up apps
What units Slack aside from different office apps and messengers is its skill to connect with the third-party apps you’re already utilizing, corresponding to Google Drive, Asana, and Dropbox, amongst others. Not solely does this make it simpler to get your work finished with out having to consistently scour different platforms for hyperlinks, it is going to additionally makes your Slack expertise a bit extra seamless as hyperlinks you put up will broaden and be extra simply seen within the app’s consumer interface. Monitoring instruments like PagerDuty, Statsbot, and Trello may also break down boundaries to info in your office. You can too arrange spoiler alerts and different apps to make your Slack group extra fascinating and inclusive.
Moreover the various nice productiveness apps, among the finest issues in regards to the office messenger is it’s seamless integration with Giphy, a web based database of gifs that may add some a lot wanted silliness to your workday and break the wall of textual content in your feed. So how do you make the most of this integration with out scouring the Giphy homepage for the right gif? Merely sort “/giphy,” an area, and the key phrase you wish to seek for (instance: “/giphy cats”) into the message discipline within the channel you wish to put up a gif. Most workplaces will set an age restriction for this integration — if not, we suggest it — in order that no inappropriate gifs make their method into your workspace.
Different lesser-known capabilities
Different lesser-known capabilities of the app are its skill to make audio and video calls to any consumer in your office. To take action, click on their identify and choose Name from inside their profile. To tidy up your display screen, strive utilizing “/collapse” and “/broaden,” which can both collapse or broaden all of the attachments in that channel. You can too hold your home in a channel by urgent “Alt” and clicking a specific message to mark it (and all of the messages after it) as unread. An extended press will convey up the identical choices within the cellular app.
Understanding the distinction between @channel and @right here can also be essential to not annoying the heck out of everybody else utilizing the app. Utilizing the @channel command might be greatest utilized in emergency conditions, like in case your web site is down, particularly as a result of it is going to ship a notification to everybody in that channel regardless of their timezone or if they’ve DND enabled. The @right here command is a much better different if you’re making an attempt to get folks’s consideration, as it is going to simply notify folks which can be at present on-line.
Utilizing the cheat sheet for formatting messages that seems under the message discipline if you begin typing, and the search bar when it’s good to find a message, are additionally useful instruments that aren’t usually utilized. There are even some superior search choices that make it simpler to seek out no matter you’re searching for.
From customized loading message to keyboard shortcuts, there are a great deal of methods to customise your Slack expertise. Simply be certain that to truly depart a while for work.